This document was last modified on Thursday 01st 1970f January 1970
© PhD Students Symposium 2005. All rights reserved.
Frequently asked questions:
Please confirm your attendance on our website. There you will find more information about registration fee payment and accommodation.For what will you reimburse me?
We will pay for your hotel accommodation for three nights (1st to morning of the 4th Dec. - see later also point 7) and your travel expenses up to a fixed amount. The travel expenses include the flight and/or train ticket and the transport (no taxis) to/from the airport. You will need ALL your receipts for reimbursement.
Food and local transport from the hotel to EMBL will provided and payed for by us.How much money can be reimbursed for travel expenses?
We have distance based limits, but if you are looking for the cheapest flights possible you will not cross these. Ask us in case of doubt.Can you pay for my flight in advance for me?
No.When will I be reimbursed?
You will be reimbursed after the symposium when you have sent us copies of ALL your receipts.Why do I have to pay a registration fee when this is reimbursed later?
We are extremely privileged to be able to provide reimbursement for travel and accommodation with our grant. It would be a pity if people register and then don't attend (as has been the case in the past) This would mean that someone else could have had a place at the symposium. Therefore you will only get back this registration fee if you participate.At what time can I check in to the hotel?
Check-in is possbible after 15:00, but you can leave your luggage in the luggage room of the hotel before that time if you don't want to bring it to the symposium.I will arive later than 12:00, can I still register after that?
Sure. You can register whenever you want, but we recommend to register as soon as possible after you arrive so you can get your badge, which you will need for the EMBL canteen.I'm coming earlier and/or leaving later and need (an) extra night(s). What do I have to do?
Just send us an email telling us which extra days you want to stay. We will make the booking on your behlalf. Please keep in mind that we will not reimburse theses extra days. The money will be subtracted from amount you get reimbursed after the symposium.How much is an extra night?
Around 39,- Euro per night per person sharing.My girlfriend/boyfriend would like to join me in Heidelberg but will not attend the symposium. Can you book a room for her/him in the hotel?
Due to the conditions of the grant, we cannot accommodate non-participants, and thus will only book rooms on a sharing basis for participants. So, if your partner chooses to come with you he/she should make his/her own reservation. If you would like to share a room with him/her you are of course able to do so, but we will not reimburse you for this.I need a visa. Can you help me?
Yes. Please send an email to email@example.com, and we will send a letter of invitation to you, which can be used to apply for a visa, at your local German consulate.Why am I not elected to participate?
We have a limited number of places and the grant binds us to a quota regarding different criteria such as nationality, gender, amount of scientific experience etc. We have a lot of applications this year and unfortunately cannot invited all interested people. Please don't take a rejection personally.I am really, really interested, why haven't I been selected to participate?
Yes, we understand, but please see the previous point!Oh, there is a public lecture. Can I attend?
Of course we'd love for you to attend. As the talk is designed to appeal to the general public, and we are located in Germany, the language of the lecture will be German. However, English handouts, will also be available.Can I attend the symposium if I pay expenses myself?
Unfortunately we are limited in the number of participants, so regardless of whether you wish to pay for yourself or not, if you are not selected, you cannot attend. Sorry.Would you like me to send you my credit card details by email?
No! Never ever send such information by email! Please use the registration form to send us your credit card details in a secure way.